Exhibition Entry Conditions 2018

The Church Stretton Art, Crafts and Photography Exhibition is open to artists, craft persons and photographers over 18 years of age living within 30 miles of Church Stretton. Exceptions to this rule will be by invitation only.

By entering your work it indicates that you have read, understood and agreed to these conditions of entry

Categories and number of permitted entries
  • Three 2D framed or box canvas (drawing/painting/print)
  • Five 2D browsers (mounted unframed work)
  • Six 3D/Crafts (ceramics/sculpture/textiles/wood/glass). This number includes framed and unframed textile work.
  • Four framed photographs (or other formats e.g. canvas/block mounts)
  • Four photograph browsers (mounted unframed work)
  • Thirty cards (please see notes below). You must have submitted at least one entry into the exhibition to be able to sell cards.

We no longer accept entries of books.

We hope to display all works submitted but if space is limited some items may have to be held in reserve.
This decision will have to be made on receiving day after all the entries have arrived. If you have concerns about the total size of your submissions, please contact the organisers beforehand. We will be pleased to negotiate entries on an individual basis.

Preparing your work for exhibition
  • All works to be hung and 3D craft work must bear a secure, stick-on label positioned on the reverse of framed work or securely fastened to 3D/Craft work. Labels must include the following information:
    1)Name and address of entrant
    2)Title of work
    3)Price or NFS (Not for Sale)
  • All works for hanging must be securely strung from points one third down the frame. For the comfort of our hanging team please do not use wire. Box frames are acceptable but not clip frames or mirror plates. If work does not meet framing standards, it will not be displayed.
  • Unframed work, including textile work, must be mounted and protected in plastic sleeves or strong plastic film (not cling-film). A label showing the name of the artist, title and price must be stuck firmly to the reverse of the sleeve.
  • Wall hangings and quilts must have hanging aids attached: e.g. loops.
  • Each artist may submit up to thirty cards for sale.
    Please supply your cards in one set of twenty and one set of ten. The first set of twenty will be displayed from the start of the exhibition with the second set of ten kept in reserve until the second week when they will be used to replace sold items. Artists should not replenish stocks themselves.
  • All greetings cards must have envelopes and be in a sealed plastic presentation bag. Each individual card must have a label on the back with the artist’s name and the price of the card. Cards which are not correctly packaged will not be offered for sale. It would help in the recording of card sales if you could have standard prices: small cards at one price; larger ones at another price.
Important notes
  • All entries cost £1.00 per exhibit. There is no charge for entering cards.
  • A commission of 20% will be charged on all sales.
  • Acknowledgements will be made by email to all artists who supply an email address on their entry forms. This is our preferred method if possible.
  • Exhibitors are required to steward for a minimum of three slots during the course of the exhibition. If this causes serious difficulty, please contact us. The 2018 Exhibition will be open on additional evenings due to the increased number of Festival performances at the school.
  • Works shown in previous Church Stretton Festival Exhibitions are not eligible for re-submission.
  • Only two works in each category may be designated Not for Sale (NFS).
  • Exhibitors should arrange insurance for their work if required. We will make every effort to protect your work, but the Art Exhibition cannot accept responsibility for any which may be stolen, damaged or lost.
  • Photographic entries must be based on a photographically produced image. Work created entirely within a computer must be entered in the 2D art section.
  • All entries must be the original work of the entrant, who will retain copyright of the work.
  • Copies in any form of original or reproduced work of other artists will not be accepted.
  • Laser prints or photocopies of work will not be accepted.
  • Artwork developed from pre-printed designs, kits, components or from patterns may not be acceptable.
  • The exhibition committee reserves the right to exclude work that is deemed to be unsuitable in an exhibition of this nature.
Important dates
  • Entries open on Monday 9th April and close on Friday 29th June
  • Saturday 28th July from 10 am to 12 noon: receiving time for all exhibits
  • Monday 30th July: opening reception at 7.30pm. £2.50 to include refreshments
  • Tuesday 31st July to Saturday 11th August: exhibition opening period
  • Sunday 12th August from 10 am to 12 noon: collection times for both purchased items and unsold works
  • The organisers cannot be responsible for work which is not collected at the stated time.
More information

For more information or any questions you can contact us by email at , or phone Susan Mitchell on 01694 722015 or 07763 985707.

Privacy Statement – Exhibitors

For convenience, we have included the section of our Privacy Statement applicable to Exhibitors, here:

We collect various Personal Data (e.g. Name, Address etc) from you when you register to exhibit artwork in the Exhibition. Below, we outline why we need the data, what we do with it and what your rights are.

The Data Controller is Church Stretton Arts Festival and can be contacted at data.controller@strettonfestival.org.uk.

Purpose and legal basis of processing your Personal Data:

  • We process your data so that we can arrange to display your artwork in the exhibition. We treat the legal basis for processing your data as ‘Contractual’, as you are asking us to display your artwork, and we will arrange to do so. The personal contact data which we ask of you is necessary for us to carry out this arrangement.
  • We also offer to add you to our Exhibition Newsletter Mailing List; if you agree to this, the legal basis for processing your email address for this purpose is ‘Consent’. You can withdraw this consent at any time, by unsubscribing from the list (which you can do directly with MailChimp using the link on every emailed Newsletter). If you do this, your email address will be removed from the list and you will not receive any further Newsletters.
  • Online Registration: If you use PayPal to pay your entry fees (through the Artist App), personal data associated with that transaction are collected and stored directly by PayPal which has its own Privacy Statement, which you can access here.

Recipients of your Personal Data:

  • We use MailChimp to email Art Exhibition Newsletters to you, if you have opted in to this. MailChimp has its own Privacy Policy here.
  • We use PayPal as a payment gateway for Exhibition Artwork Entry Fees. PayPal has its own Privacy Policy here.

Storage Period:

  • We will only keep your Personal Data for as long as we are obliged to in order to fulfil our agreement and any legal obligations.

Your rights:

  • Right to Request Personal Data: You have the right to request access to your Personal Data held by us; request correction to that Data; request removal of that Data; object to processing of that Data. Please use the Contact Details above to get in touch if you need to.
  • Right to Complain: You have the right to lodge a complaint with a supervisory authority, if you believe your Data have been mis-used in some way.


  • If you have any questions regarding our handling of your Personal Data, please contact us using the Data Controller Contact Details above.