Privacy Statement

Church Stretton & South Shropshire Arts Festival (“Church Stretton Arts Festival”) Privacy Statement

We may collect Personal Data (e.g. Name, Address etc) from you at various times, depending on the context of your involvement with the Arts Festival (e.g. purchasing tickets, entering artwork into the exhibition, becoming a Festival Friend, performing or volunteering). Below, we outline why we need the data, what we do with it and what your rights are.

The Data Controller is Church Stretton Arts Festival and can be contacted at data.controller@strettonfestival.org.uk

Purpose and legal basis of processing your Personal Data; this depends on your particular involvement context:

Exhibition Artists:

  • We process your data so that we can arrange to display your artwork in the exhibition. We treat the legal basis for processing your data as ‘Contractual’, as you are asking us to display your artwork, and we will arrange to do so. The personal contact data which we ask of you is necessary for us to carry out this arrangement.
  • Online Registration: If you use PayPal to pay your entry fees (through the Artist App), personal data associated with that transaction is collected and stored directly by PayPal which has its own Privacy Statement, which you can access at: www.paypal.com/uk/webapps/mpp/ua/privacy-full

Festival Friends:

  • We process your data solely to maintain your membership record and communicate with you as necessary. We treat the legal basis for processing your data as ‘Contractual’, as you have joined as a member, and we will provide you with certain membership benefits. The personal contact data which we ask of you is necessary for us to carry out this arrangement.
  • Where you have provided us with a Gift Aid Declaration, we will use the details that you put on the form to claim the tax back from HMRC; the legal basis for this processing is ‘Legitimate Interests’, as we benefit financially by doing this.

Exhibition Workshop Attendees:

  • We process your data solely to manage your attendance of the workshop and communicate with you as necessary. We treat the legal basis for processing your data as ‘Contractual’, as you have booked onto the workshop that we are providing. The personal contact data which we ask of you is necessary for us to carry out this arrangement.

Festival Ticket Purchasers:

  • We process your data solely to manage your attendance at the performance and communicate with you as necessary. We treat the legal basis for processing your data as ‘Contractual’, as you have purchased a ticket for a performance that we are providing. The personal contact data which we ask of you is necessary for us to carry out this arrangement.
  • Online Purchases: If you purchase tickets through our website using PayPal, personal data associated with that transaction is collected and stored directly by PayPal which has its own Privacy Statement, which you can access at: www.paypal.com/uk/webapps/mpp/ua/privacy-full

Sponsors (financial):

  • We process your data solely to manage your sponsorship and communicate with you as necessary. We treat the legal basis for processing your data as ‘Contractual’, as you have agreed to sponsor the festival and we will fulfil any agreed obligations on our part as a result. The personal contact data which we ask of you is necessary for us to carry out this arrangement.
  • Where you have provided us with a Gift Aid Declaration, we will use the details that you put on the form to claim the tax back from HMRC; the legal basis for this use of your data is ‘Legitimate Interests’, as we benefit financially from doing this.
  • We would like you to continue to sponsor the festival in future years and so we will contact you at the end of your sponsorship year to ask if you wish to continue. The legal basis for this use of your data is ‘Legitimate Interests’, as we benefit from your sponsorship. You can, however, request that we do not contact you in this way.

Volunteers & Supporters (‘supporters’):

  • We process your data solely to allow us to communicate with you as necessary, and for us to hold records of supporters and process any expenses claims submitted. We treat the legal basis for processing your data as ‘Consent’, as you have consented for us to hold your data for that purpose. You can withdraw this consent at any time, (thereby ceasing to be a supporter), and we will remove you from the supporters list.

Artwork Purchasers:

  • We process your data solely to manage the sale of the artwork and communicate with you as necessary; in most cases, you are purchasing the artwork before collection, and so we need to have contact details in case you do not collect the artwork as agreed. We treat the legal basis for processing your data as ‘Contractual’. The personal contact data which we ask of you is necessary for us to efficiently manage the transaction.
  • In addition, some artists might have a need to contact artwork purchasers in the event of some problem arising in connection with the artwork; therefore, we keep your contact details to enable us to contact you, on behalf of the artist, should this arise.
  • If you use PayPal (the gateway we use if you pay by card) to purchase artwork, personal data associated with that transaction is collected and stored directly by PayPal which has its own Privacy Statement, which you can access at: www.paypal.com/uk/webapps/mpp/ua/privacy-full

Newsletter Subscribers:

  • We offer to add you to our Exhibition Newsletter Mailing List; if you agree to this, the legal basis for processing your email address for this purpose is ‘Consent’. You can withdraw this consent at any time, by unsubscribing from the list (which you can do directly with MailChimp using the link on every emailed Newsletter). If you do this, your email address will be removed from the list and you will not receive any further Newsletters.

Other Contacts:

  • (Note: This section applies to all other individuals, not otherwise identified in the previous sections, that we have contact with as part of organising and running the Arts Festival. This includes: Performers, Exhibition Guest Artists, Exhibition Workshop Leaders, Business Contacts and any other named individuals that we may communicate with.)
  • We process your data to allow us to communicate with you as necessary in connection with festival business, and in connection with any applicable contractual requirements (e.g. payment and/or expenses claims). We treat the legal basis for this as ‘Legitimate Interests’, as it helps us organise the festival.

Recipients of your Personal Data:

  • We use MailChimp to email Art Exhibition Newsletters to you, if you have opted in to this. MailChimp has its own Privacy Policy here: MailChimp .com/legal/privacy
  • We use PayPal as a payment gateway for purchases (Tickets, Exhibition Artwork Entry Fees and Artwork Purchases). PayPal has its own Privacy Policy here: paypal.com/uk/webapps/mpp/ua/privacy-full
  • We give your details to HMRC for Gift Aid tax reclamation purposes, where applicable.

Storage Period:

  • In general, we will only keep your Personal Data for as long as we are obliged to in order to fulfil our agreement and any legal obligations. Note, however, the following special cases:

Artwork Purchasers:

  • We will keep your Personal Data for as long as we are obliged to in order to fulfil the purchase transaction, and for a further one year (in case contact is required), as well as any requirements due to other legal obligations.

Other Contacts:

  • We will keep your contact details for use when planning future festivals. If you wish us to remove you from this list, please contact us. We will also keep your Personal Data for as long as we are obliged to in order to fulfil any agreements or contracts we have with you and any legal obligations.

Your rights:

  • Right to Request Personal Data: You have the right to request access to your Personal Data held by us; request correction to that Data; request removal of that Data; object to processing of that Data. Please use the Data Controller Contact Details above to get in touch if you need to.
  • Right to Complain: You have the right to lodge a complaint with a supervisory authority, if you believe your Data has been mis-used in some way.

Cookies:

  • Online Purchases: We use ‘Strictly Necessary’ Cookies on the website to save your ticket selections on the various pages, and use this to generate your Basket. These cookies are not used to collect any further information. The website does require the use of cookies in order to manage online ticket sales, and so if you disable cookies you will not be able to purchase tickets online.

Questions?

  • If you have any questions regarding our handling of your Personal Data, please contact us using the Data Controller Contact Details above.